PRIVACY POLICY

Last updated: July 2026

1.Introduction

Pavilhão3 – Organização de Eventos, Lda. values the privacy of users of its website and is committed to protecting their personal data.

This Privacy Policy explains how we collect, use, store and protect personal data provided through the Pavilhão 3 website.

Personal data is processed in accordance with the General Data Protection Regulation — Regulation (EU) 2016/679, hereinafter referred to as the GDPR — Portuguese Law No. 58/2019 of 8 August, and all other applicable Portuguese and European legislation.

2.Data Controller

The entity responsible for processing personal data is:

Pavilhão3 – Organização de Eventos, Lda.
Tax Identification Number (NIF): 507 020 014
Rua Pé de Mouro, No. 44, Linhó
2710-335 Sintra, Portugal

Email: geral@pavilhao3.com
Telephone: +351 214 668 349

3.Personal Data We Collect

Pavilhão 3 may collect personal data when users:

  • Complete and submit a contact form;
  • Contact Pavilhão 3 by email or telephone;
  • Browse the website and consent to the use of cookies or similar technologies;
  • Request information, submit a proposal or enter into a business relationship.

Depending on the nature of the interaction, the following data may be collected:

  • Name;
  • Email address;
  • Telephone number;
  • Company or organisation;
  • Job title or professional role;
  • Content of messages submitted;
  • Information relating to a project or enquiry;
  • IP address;
  • Device and browser type;
  • Website browsing, interaction and usage data;
  • Referral source and pages visited.

Users should not submit personal data through the website forms unless it is necessary for us to respond to their request.

4.Purposes of Processing

Personal data may be processed for the following purposes:

  • Responding to contact requests or requests for information;
  • Assessing requests for proposals and potential collaboration opportunities;
  • Managing commercial, contractual or pre-contractual relationships;
  • Providing requested services;
  • Communicating with clients, suppliers, partners and prospective clients;
  • Improving the operation, security and user experience of the website;
  • Producing aggregated statistics regarding website usage;
  • Evaluating the effectiveness of content and digital campaigns;
  • Complying with legal, tax, accounting or regulatory obligations;
  • Protecting the rights and legitimate interests of Pavilhão 3.

Data collected through the contact form will not be used to send newsletters or regular marketing communications unless there is an appropriate legal basis for doing so.

5.Legal Bases for Processing

The processing of personal data may be based on:

  • The data subject’s consent;
  • Taking steps at the request of the data subject prior to entering into a contract;
  • Performance of a contract;
  • Compliance with legal obligations;
  • The pursuit of Pavilhão 3’s legitimate interests, provided that these interests are not overridden by the fundamental rights and freedoms of the data subject.

Users may withdraw their consent at any time, without affecting the lawfulness of processing carried out before consent was withdrawn.

6.Contact Form

Data entered into the contact form is used exclusively to receive, assess and respond to the message or request submitted.

Fields marked as mandatory are required in order for Pavilhão 3 to process the request. Failure to provide this information may prevent the form from being submitted or make it impossible to provide an appropriate response.

Whenever processing relies on consent, the form should include an unticked checkbox through which the user confirms that they have read and accepted this Privacy Policy.

Suggested wording for the form:

I have read and accept the Privacy Policy and consent to the processing of my personal data for the purpose of responding to my request.

7.Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected.

As a general rule:

  • Contact enquiries that do not lead to a commercial relationship may be retained for the period necessary to respond to and follow up on the enquiry;
  • Data relating to proposals or pre-contractual relationships may be retained for as long as there is a reasonable prospect of the relationship progressing;
  • Data relating to clients, suppliers and partners will be retained for the duration of the contractual relationship and for any legally required retention periods following its termination;
  • Data associated with tax and accounting obligations will be retained for the periods prescribed by applicable law;
  • Data associated with cookies will be retained in accordance with the duration specified in the consent management platform and the settings of the relevant providers.

Once personal data is no longer required, it will be securely deleted or anonymised.

8.Sharing Personal Data with Third Parties

Pavilhão 3 does not sell, transfer or otherwise commercially exploit personal data.

Personal data may, however, be processed by service providers necessary for the operation of the website and Pavilhão 3’s business activities, including:

  • Website hosting and maintenance providers;
  • IT service providers;
  • Form management and email platforms;
  • Digital analytics and measurement services;
  • Legal, accounting or tax advisers;
  • Public authorities, where required by law.

These service providers may only process personal data in accordance with Pavilhão 3’s instructions and must implement appropriate security and confidentiality measures.

9.International Data Transfers

Some service providers used on the website, particularly services associated with Google Analytics or Meta Pixel, may process personal data outside the European Economic Area.

Where personal data is transferred internationally, Pavilhão 3 will seek to ensure that the transfer is covered by an appropriate legal mechanism, such as:

  • An adequacy decision adopted by the European Commission;
  • Standard Contractual Clauses approved by the European Commission;
  • Other safeguards provided for under the GDPR.

The legal framework and practices of service providers may change over time. The configuration of the website and its consent management platform should therefore be reviewed periodically.

10.Cookies and Similar Technologies

The website uses cookies and similar technologies to support its operation, analyse how its pages are used and measure the effectiveness of digital communications.

The following types of cookies may be used:

Strictly Necessary Cookies

These cookies are essential to the operation and security of the website and, as a general rule, do not require the user’s consent.

Analytics Cookies

These cookies make it possible to understand, on an aggregated basis, how users navigate the website, which pages are visited most frequently and how the user experience can be improved.

The website may use Google Analytics for this purpose.

Advertising and Measurement Cookies

These cookies make it possible to measure campaign performance, understand certain interactions with the website and deliver or evaluate advertising content.

The website may use Meta Pixel and other equivalent technologies for this purpose.

Analytics, advertising or third-party cookies that are not strictly necessary should only be activated after the user has provided valid consent. The Portuguese Data Protection Authority (CNPD) emphasises the need to provide users with clear information and effective control over the use of cookies.

Users should be able to:

  • Accept all cookies;
  • Reject non-essential cookies;
  • Customise their preferences;
  • Subsequently change or withdraw their consent.

Rejecting non-essential cookies should not prevent normal access to the website.

Details of the cookies actually installed, including their providers, purposes and duration, should be available through the consent management tool or an automatically updated Cookie Policy.

11.Data Security

Pavilhão 3 implements appropriate technical and organisational measures to protect personal data against:

  • Unauthorised access;
  • Loss;
  • Destruction;
  • Alteration;
  • Unauthorised disclosure;
  • Unlawful or accidental processing.

Despite the measures implemented, no data transmission or storage system can be considered completely secure.

12.Data Subject Rights

Under applicable law, data subjects may exercise the following rights, where applicable:

  • Right of access to their personal data;
  • Right to rectification;
  • Right to erasure;
  • Right to restriction of processing;
  • Right to object;
  • Right to data portability;
  • Right to withdraw consent;
  • Right not to be subject to decisions based solely on automated processing that produce significant effects.

The exercise of these rights is generally free of charge and requests should be submitted to the data controller.

Requests should be sent to:

geral@pavilhao3.com

Pavilhão 3 may request additional information to verify the identity of the person making the request and ensure that personal data is disclosed only to the relevant data subject.

13.Right to Lodge a Complaint

Without prejudice to any other administrative or judicial remedy, data subjects have the right to lodge a complaint with the competent supervisory authority:

Comissão Nacional de Proteção de Dados – CNPD

The CNPD is the Portuguese supervisory authority responsible for monitoring and enforcing compliance with the GDPR and Portuguese legislation governing the protection of personal data.

14.Links to Third-Party Websites

The website may contain links to external websites.

Pavilhão 3 does not control and is not responsible for the privacy practices, content, security or terms of use of those websites. Users are advised to review the relevant policies before providing any personal data.

15.Changes to this Privacy Policy

Pavilhão 3 may update this Privacy Policy whenever necessary as a result of legal or technological developments or changes to the operation of the website.
The current version will remain available on this page at all times, together with the date on which it was last updated.